What types of transcription do you offer?

We specialize in academic, clinical, and market research transcription, including interviews, focus groups, lectures, usability sessions, and multilingual recordings. Whether your project is IRB-approved, HIPAA-sensitive, or commercially confidential, we tailor our workflow to fit.

Can you handle multiple speakers or overlapping dialogue?

Absolutely. We’re trained to transcribe complex recordings with crosstalk, interruptions, and layered conversation, ideal for focus groups and roundtables.

Do you use AI in your transcription process?

No. Our transcription is 100% human-powered. Every transcript is produced and reviewed by trained professionals to ensure accuracy, privacy, and contextual understanding, especially in complex recordings with multiple speakers, accents, or sensitive content.

Do you offer transcription in languages other than English?

Yes. We support multilingual transcription and translation, and bilingual formatting. If you have non-English content, let us know your language and formatting preferences.

Can I get a quote for a grant proposal or funding application?

Yes. We’re happy to provide a formal quote or cost estimate tailored to your project scope. Just share your anticipated audio volume, timeline, and formatting needs, and we’ll prepare a document you can include with your proposal.

Can you bill my university or department directly?

We accept institutional purchase orders and can provide itemized invoices. If preferred, we’re also able to bill your university or department directly. Just let us know your administrative requirements, and we’ll coordinate accordingly to ensure a smooth process.

How do you protect my data? And who has access to them?

We use encrypted file transfer, secure storage, and strict access controls. Only the assigned transcriptionist(s) and project manager handling your project has access to them. We never share or reuse any client content.

How do you handle Personally Identifiable Information (PII)?

We treat all recordings and transcripts as confidential. PII is never reused or stored beyond the agreed retention period. We offer anonymization and redaction upon request.

Are your services HIPAA-compliant?

Yes. We offer HIPAA-compliant workflows for projects involving Protected Health Information (PHI). This includes encrypted file handling, secure storage, and signed Business Associate Agreements (BAAs) upon request.

What payment methods do you accept?

We accept major credit and debit cards, ACH bank transfers, institutional purchase orders, and direct invoicing. For international clients, we also support wire transfers and select digital payment platforms.

INSIGHT-READY TRANSCRIPTS, EVERYTIME

Transcription Services for Researchers & Professionals

Qualtranscribe delivers 100% human-powered transcription services and translation for research professionals. Get accurate, confidential interview transcription and focus group transcription with analysis-ready formatting, speaker identification, and timestamps.

Order Transcript

Your transcription, delivered in
three clear steps

Secure Upload

Upload your recording in just a few clicks. Our platform makes it easy to submit your interviews or focus groups recordings.

Expert Transcription

We assess your file and assign it to the right transcriber to create the transcript based on language, subject & turnaround.

Prompt Delivery

Your transcript is carefully reviewed for accuracy before being delivered; clean, complete, and insight-ready

Protecting human research participants, PII, and PHI

Setting the standard for secure transcription

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MULTILINGUAL TRANSCRIPTION

Transcribing Your Interviews in Over 20 Languages

Conduct multilingual interview transcription and focus group transcription in 20+ languages. Professional translation services connecting with participants globally. Our accurate multilingual transcription delivers cross-cultural consumer insights and international qualitative research data researchers trust.

85%

of cross-language studies fail to meet professional translation standards¹

SECURE BY DESIGN, PRIVATE BY PRINCIPLE

Reliable Safeguards for Research
Privacy

Secure transcription services protecting research data end-to-end. Strict PII protocols, confidentiality agreements, zero AI training. HIPAA-compliant transcription for clinical research, IRB-approved academic transcription for human subject studies. We maintain the highest ethical standards in professional research transcription.

82%

of researchers prioritize participant confidentiality above all else²

FORMATTING & ANALYSIS

Get Professionally Formatted Transcripts in Any File Type

Professional transcription services in multiple formats; timestamped transcripts, clean verbatim transcription, full verbatim transcription. Speaker identification for focus groups and interviews. Qualtranscribe's transcripts integrate with NVivo, ATLAS.ti for seamless qualitative data analysis in academic and market research

Clean Verbatim

Omits unnecessary utterances to allow the transcript flow better while preserving meaning and context.

Captures and includes every utterance within the audio like "uh" and "um." Also, sighs, stutters and filler words.

Full Verbatim

DETAIL DEPTH

Transcription Styles that Delivers the Right Balance of Detail and Readability

Qualtranscribe offers clean verbatim transcription services for polished research transcripts minus filler words, or full verbatim transcription capturing every utterance. Both professional transcription styles deliver accurate qualitative research results. Clean verbatim for clarity, full verbatim for complete interview transcripts.

0.25%

of researchers use full verbatim transcription methods³

Qualtranscribe's transcription of lectures and discussions was fast, accurate and an enjoyable process. I recommend them and wish them luck.

Natalie Jeremijenko

Professor /Writer

Working with this team has been great. I conducted interviews with West African immigrants in the U.S. for my dissertation. Great accuracy reliability and easy to deal with! I have been recommending

Qualtranscribe to fellow researchers.

Bernadette Ludwig

Researcher

The team produced very good quality transcripts for me in both English and Swahili, based on interview and focus group material, as well as recordings for a podcast. They were a dream to work with - very responsive and accommodating.

Samantha Balaton-Chrimes

Senior Lecturer

The quality of the transcripts were very high, especially near the end of the batch when the transcriber recognized the voices and became familiar with the content. I will use the services again for the next qualitative project!

Saman Nematollahi

Researcher

The Algorithmic Justice League began using Qualtranscribe's services in 2020. All project managers have been extremely supportive and flexible. Our transcriptions were always delivered early or on time. Can't wait to work with them again in the near future!

Dana Tzegaegbe

Operations Lead

The transcripts were affordable and accurate. The turnaround time was very reasonable for a large data set.

Rebecca Ditwiler

Associate Professor

FAQ

Your questions, answered

Blog Posts

Wherever your interview or focus group happens, we capture it with precision and confidentiality

Zoom, Teams, Webex, in‑person, hybrid, no matter the format, our workflow is built to deliver accurate, secure transcripts you can rely on.

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¹van Nes, F., Abma, T., Jonsson, H., & Deeg, D. (2010). Language differences in qualitative research: Is meaning lost in translation? European Journal of Ageing, 7(4), 313-316.

²Source: Mozersky, J., et al. (2021). "Are we ready to share qualitative research data? Knowledge and preparedness among qualitative researchers"

³Analysis of 434 academic papers from Academy of Management Journal, Administrative Science Quarterly, Journal of Applied Psychology, and Journal of Management Studies (2004-2019). Published in Computers in Human Behavior, ScienceDirect, 2023.

Transcription Services for Researchers & Professionals